Billing Specialist


As a Billing Specialist at our multi-entity marketing agency, you will play a crucial role in ensuring accurate and timely billing processes. You will collaborate with various teams, including accounting, project management, and client services, to facilitate smooth financial transactions and maintain a high level of client satisfaction. The ideal candidate is detail-oriented, possesses excellent organizational skills, and is adept at managing financial data with precision.

What you’ll do

  • Generate and process client invoices accurately and promptly, adhering to billing schedules and guidelines.
  • Maintain up-to-date records of billing activities, payments, and outstanding balances.
  • Collaborate with the client services teams to address client billing inquiries and resolve any discrepancies or billing-related concerns.
  • Work closely with account managers to accurately track billable hours, expenses, and project details.
  • Collaborate with the accounting team to ensure seamless integration of billing data into financial systems.
  • Assist in month-end and year-end financial reporting processes as required.
  • Monitor and follow up on outstanding invoices, proactively resolving payment issues to minimize accounts receivable aging.
  • Ensure billing practices comply with company policies, industry regulations, and relevant accounting standards.
  • Assist in the preparation of financial documentation for audits and reviews.

What we need

  • Familiarity with billing software and financial management systems.
  • Proficiency in MS excel and other office software applications.
  • Strong attention to detail and exceptional organizational skills.
  • Excellent communication and interpersonal abilities, with a focus on providing outstanding customer services.
  • Ability to handle confidential and sensitive financial information with integrity.
  • Demonstrated problem-solving skills and the ability to resolve billing-related issues.

Who you are

  • Associate or bachelor’s degree in accounting preferred.
  • Proven work experience as a Billing Specialist or in a similar financial role.
  • Adept at multitasking and managing priorities in a fast-paced environment.

Join our dynamic team and be an integral part of our organization’s financial success. As a Billing Specialist, you’ll contribute significantly to our mission of delivering exceptional marketing solutions to our clients while ensuring smooth financial transactions and client satisfaction.

We are E-Verify compliant as well as an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate in our hiring or employment practices. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, age, disability, sex, or any other characteristic protected by State or Federal law.